Maintain a de-duplicated, complete, up-to-date contact database over time.
A contact database degrades without maintenance. You need a repeatable process to keep the CEO's contact database clean, complete, and current.
Covve helps keep the CEO's contacts clean — de-duplicated, complete, and current — so the database stays reliable over time.
Show a cleaner, faster capture process with scan and database-health metrics.
Export contacts in a structured format to hand over cleanly.
Bulk-sync contacts to the correct Outlook lists, replacing manual entry.
Tag and group contacts by event, sector, or relationship so they can be found.
Periodically review the contacts for duplicates and gaps. Review the contact database for duplicates, missing fields, and outdated details.
Merge duplicates and complete missing fields. When you find duplicate records, merge them and fill in missing fields.
Update details that have changed. Update records when contact information has changed since the last review.
Keep tags and groups consistent. Review tags and groups to ensure contacts are organised correctly.
Confirm the database stays in sync with Outlook. Verify that changes made in Covve appear in Outlook.
You open Covve to review the CEO's contact database. 1. You spot two entries for [Contact Name]: one with a mobile number, one with an email address. You merge them into a single record with both fields. 2. You notice [Another Contact] has outdated employer information. You update the company field to [Current Company] and adjust their job title to [New Title]. 3. You scan the tags and remove obsolete ones, adding relevant new tags to the appropriate contacts. 4. You complete missing email addresses for [number] contacts by cross-referencing available information. 5. You open Outlook and confirm that the merged record, updated company, and new tags all appear correctly. The database is clean, current, and in sync.
Review the contact database for duplicates, missing fields, and outdated details, and list what to merge, complete, or update to keep it clean and current.
Flag and merge duplicates so re-scanning someone doesn't clutter the list.
Capture a whole event's stack of cards together as structured contacts.