Review extracted shareholder details from an MOA and confirm share allocations total 100%, with automatic flagging for signatory mismatches.
When a customer submits a Memorandum of Association (MOA) for a new company incorporation or amendment, you must verify that all required fields are populated correctly, shareholder names are present, share percentages total exactly 100%, and each signatory's name matches their passport on file.
Instabase automates these checks, allowing you to approve a valid MOA in seconds rather than manually reviewing every page. The platform applies AI models trained to understand document structure and business logic to automatically flag missing signatures, inconsistent share allocations, or mismatched shareholder names.
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Log in to the Instabase web console and navigate to the Document Verification queue.
Select the case containing the MOA submission. Instabase displays each document alongside its extracted fields and validation status.
Review the extracted shareholder names and share percentages in the field extraction panel. Instabase automatically highlights the total percentage and flags if it does not equal 100%.
Instabase cross-checks each signatory name against the passport on file for that person. Any name mismatch triggers a flag.
If the document passes all checks with no flags, approve the MOA with one click. The case status updates automatically.
If any flag appears, click on the flag to see the specific issue and verify against the original document image side-by-side.
**Scenario:** [Target company] submits an MOA with [number] shareholders. **Extracted data:** - Shareholder [number]: [Contact Name A], [percentage]% - Shareholder [number]: [Contact Name B], [percentage]% - Shareholder [number]: [Contact Name C], [percentage]% - Total: 100% ✓ **Signatory check:** - [Contact Name A] matches passport on file ✓ - [Contact Name B] matches passport on file ✓ - [Contact Name C]: name mismatch flagged ✗ **Action:** Click the flag for [Contact Name C]. Side-by-side view shows the MOA lists "[Contact Name C]" but the passport reads "[Contact Name C-Variant]". Verify whether this is an acceptable variation or requires customer correction before proceeding.
Show me the extracted shareholder names and share percentages from this MOA, and confirm whether the percentages total 100%. Flag any signatory whose name does not match the passport on file for this case.
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